Companies are often forced share sensitive data with other employees or professionals, be it lawyers reviewing contracts accounting firms conducting audits or compliance auditors looking for leaks of data. In these cases a virtual data room (VDR) can protect sensitive data and provide a secure platform for sharing. Many vendors offer free trials that allow you to try out the top VDR providers. They come with a wide range of features, pricing and security features.
The most important aspect to take into consideration when selecting the right VDR provider is the security features of the platform. Choose a vendor that has a range of security certifications such as FedRAMP, FINRA, HIPAA and GDPR. Verify that the VDR can also recognize text in different formats, and also convert PDFs into searchable files.
Another factor to consider is the VDR's availability across different operating platforms and devices. A modern platform should be able to support iOS and Android smartphones, Windows or macOS desktops as well as Linux servers. It should also have options for data hosting locations as well as physical storage.
When looking for a VDR, it is important to look over reviews from both internal as well as external sources. Choose a vendor with an extensive track record in the industry, and a significant number of positive evaluations on third-party platforms such as Trustpilot or Software Advice. Also, be sure to review employee reviews on sites such as Glassdoor. They can give you a good impression of the culture and ethics.